How to Add an Email Signature in Gmail, Outlook, Apple Mail, and Yahoo! Mail?

Created a stunning email signature? The next step is to add it to your email account. Here’s a quick tutorial for adding an email signature in Gmail, Outlook, Apple Mail, and Yahoo! Mail accounts. 

Let’s get started. 

How to add an email signature in Gmail?

Follow these steps to update your email signature in Gmail:

Step 1

Log into your Gmail account and click on the Settings icon in the top right. The Quick Settings menu will appear. 

Step 2

Click on “See All Settings” to open the complete settings menu. 

Step 3

In the “General” tab, scroll down to the Signature settings. 

Step 4

Click “Create New, ” give your signature a name, and click “Create.”

A new signature will be added to your Signatures. 

Step 5

Add your email signature to the email signature field box.

If you want to use an image, upload the signature image by clicking on the Insert Image button.

If you have copied the signature, paste it into the email signature box. 

Step 6

In the Signature Defaults section, select the desired email address and email signature you want to use. 

Step 7

Click on “Save Changes.”

That’s it. Your email signature will be updated. 

How to add an email signature in Outlook (Microsoft 365)?

Follow these steps to add an email signature in Outlook. 

Step 1

Log into your email account on Outlook and open a new email message. 

Step 2

Click on “Signature” in the Message menu and then on “Signatures.”

Step 3

Click on “New” in the “Select signature to edit” section and give a name to the new signature. 

Step 4

Select the newly created signature. To add text, simply type the text in the “Edit signature” section.

To add an image, click the “Insert Image” icon in the “Edit signature” section. Now, upload the image signature from your local storage.

Step 5

In the “Choose default signature” section, select the email account to which you want to add the email signature. If you want to automatically add the signature to your emails, choose the desired signature in the “New messages” and “Replies/forwards” drop-down menus. 

Step 6

Click “OK” to save the changes. 

That’s it. The email signature will be added to your email account. 

How to add an email signature in Apple Mail?

Follow these steps to add an email signature in Apple Mail:

Step 1

Open the Mail app on your Mac and log into your email account.

Step 2

Click on Mail, then on Preferences, and then on the Signatures tab.

You’ll see all your connected email accounts in the left column. 

Step 3

Select the account to which you want to add the signature. Then, click on the “+” icon to create a new signature. 

Step 4

Remove the default signature text and add your email signature. 

To add an image, click “Add an image” and drag the image to the preview area. 

Step 5

Choose the desired signature from the “Choose signature” dropdown menu.

That’s it. Your email signature will be updated.

How to add an email signature in Yahoo! Mail?

Follow these steps to add a signature in Yahoo! Mail:

Step 1

Log into your Yahoo! Mail account and click on the Settings icon. 

Step 2

Click on “More Settings.”

Step 3

Head to “Mailboxes” in the left menu and select your email address. 

Step 4

Scroll down and click on the “Signature” box. If the section isn’t accessible, enable it first.

Step 5

Add your signature in the signature box. 

Yahoo! Mail doesn’t allow you to attach images in the signature box. But you can directly paste the image in the signature box.

When you create an email signature in QRCodeChimp, you can copy the image by clicking “Copy Displayed Signature.”

If you have an image on your local storage, you need to host the image online on any image hosting site (like Imgur), copy the image, and paste it into the signature box. 

Step 6

Click on “Save” to save your changes. 

That’s it. The email signature will be added to your Yahoo! Mail account. 

Use your HTML signature across the internet

QRCodeChimp also provides the HTML code of your email signature. You can use the code across channels to share your contact details and increase awareness. 

Let’s say you have a blog and want to show your email signature on the homepage. All you need to do is copy the embed code and paste it into your website’s HTML code.

Similarly, you can use the embed code on landing pages and other destinations that support HTML. 

Please note that the process of adding an email signature is different for each email provider and can change with new platform updates. Get in touch with your email platform support if you’re facing issues in adding an email signature. 

Create QR Codes for Your Email Signature