Track Event Attendance with QR Code Ticketing

Gone are the days when planning and managing an event would feel like an uphill battle. Long check-in lines, chaos arising from lost tickets, and the risk of unauthorized access used to be common. Moreover, there was no concrete way to measure the impact of an event, leaving the organizers to resort to guesswork.

Thankfully, QR code help you to track event attendance easily. The Event Ticket QR Code solution offered by QRCodeChimp streamlines entries and provides data-driven insights through the Event Ticket Report – a downloadable account of an event’s performance.

Let’s explore how QR code-based event ticketing and the Event Ticket Report can transform how you manage events.

How do you track event attendance with QR code ticketing?

QR code ticketing helps you monitor ticket usage and guest attendance effortlessly. The Event Ticket Report provides a real-time list of attendees, helping you compare invitees vs. actual check-ins.

It also detects duplicate entries by tracking scan attempts after a ticket is locked, helping prevent unauthorized re-entry. This ensures smooth check-ins, enhances security and gives organizers accurate, up-to-date attendance data.

How to track event attendance for smarter event planning

The Event Ticket Report helps organizers analyze the performances of past events and optimize future ones. Here’s how:

1. Identify gaps in event planning

By comparing invitees vs. attendees, you can measure engagement and assess what influenced or deterred attendance, such as timing, location, promotions, etc.

Example: A company launching a new product found that only 40% of invitees attended. Insights from the Event Ticket Report helped them adjust marketing strategies for their next event, leading to a 60% attendance rate improvement.

2. Improve venue & resource allocation

Estimating attendee numbers for industry-specific events improves staffing, security, and space management.

Example: A new event management company saw a massive influx of attendees at an auto expo, which resulted in congestion. They added more entry points, check-in staff, and security personnel to accommodate the next event in the sector.

3. Prevent ticket misuse & duplicate entries

The report flags how many times a ticket was scanned after reaching the maximum scan limit for that ticket, helping to identify potential fraud or system abuse.

Example: A sports event caught 10% of attendees attempting to re-enter using expired QR codes. For their next game, they implemented stricter validation rules.

Step-by-step: How to download the event ticket report

Downloading your Event Ticket Report is quick and easy:

Step 1: Log in to your QRCodeChimp account.

Step 2: Go to Dashboard and select Bulk QR Codes.

Step 3: Locate your Event Ticket QR Code and click the three-dot menu.

Step 4: Click “Download Report” and then “Go to Downloads” to generate the file.

Step 5: Head to Downloads and retrieve the report.

Note: The ‘Download Report’ option is available only for event ticket QR codes created in bulk. You must enable the Lock QR Code feature for your bulk-created event tickets to track event attendance and access event ticket reports.

Real-world scenarios: How the report updates based on ticket scans

Scenario 1: ‘Lock only when scanned from owner/sub-account account’ is enabled

A guest or someone else scans the ticket

They will be redirected to the event ticket page, but the scan will not be recorded since the ticket was not scanned using the owner account or subaccount. The report will remain unchanged.

The ticket is scanned via a device logged into the main or subaccount.

• The validation success message is displayed to the user until the scan limit is exhausted, and the ‘Attended’ field in the report will be set to ‘Yes’.
• Any further scans from the owner or sub-account are recorded as duplicates, and the ‘Duplicate Entries’ field in the report will be incremented by 1 with each scan beyond the max lock limit. The ticket scan displays the message set in the “Display on Lock” settings. 

Scenario 2: ‘Lock only when scanned from owner/sub-account account’ is disabled (Not recommended)

• On the first scan, the ‘Attended’ field in the report is set to ‘Yes’ irrespective of the device it is scanned from.
• The ticket will be locked after the set lock limit is exhausted. Any further scans will cause the ‘Duplicate Entries’ field to be incremented by 1.

How QR code ticketing improves different types of events

Corporate conferences & business seminars

Challenge: Managing thousands of attendees and ensuring VIPs get special access.
Solution: QR codes enable tiered entry, where VIPs, speakers, and general attendees have separate check-in flows.

Concerts & festivals

Challenge: Fake ticketing and security risks.
Solution: QR code ticketing ensures real-time validation and prevents duplicate scans.

Universities & training programs

Challenge: Tracking student participation for certifications.
Solution: The Event Ticket Report provides clear proof of attendance for record-keeping.

Conclusion

QR code ticketing, enhanced with the Event Ticket Report, gives event organizers complete control over attendance tracking, security, and future planning. It allows faster check-ins, reduces fraud, and provides real-time insights for better event planning in the future.
Whether you’re hosting a corporate event, festival, seminar, or private gathering, QR code ticketing ensures a seamless, contactless, and data-driven experience.

Frequently asked questions