Ultimate Success Guide for Digital Business Cards for HR Teams

Human Resources (HR) is one of the most crucial departments in all organizations. It’s responsible for making an organization function smoothly. 

Therefore, upgrading HR technology is a priority for all organizations. 60% of the organizations consider increasing HR productivity as their biggest challenge. 

Creating and issuing employee business cards is one of the major HR responsibilities.

Business cards are essential for all employees, especially sales and marketing reps. However, standard business cards have drawbacks. They have limited space, and employees can’t share all the information.

The contact-saving process is also tedious. Users have to manually enter the name and phone number, which is time-consuming and error-prone.

Poor shelf-life and no editing capabilities are some other disadvantages of business cards.

Here’s where digital business cards come into the picture. Digital cards provide substantial advantages over physical business cards. And by integrating the two, you can take your employees’ networking abilities to the next level.

Here’s an ultimate guide to digital business cards for HR and how you can make top-notch digital business cards with QRCodeChimp.

What are digital business cards?

A digital business card is a web page containing an employee’s information. This  includes their personal and professional information, contact details, images, and social media profiles. It’s a digital medium for sharing contact information across channels and building more connections.

Every digital business card has a unique URL. Employees can also share their business card URLs via email, social media, etc., to bring people to their digital business cards. 

That said, printing a QR code on a business card is the best way to bring people to a digital business card. HR departments can issue employee business cards with QR codes printed on them.

Each QR code is unique and redirects to the digital business card of the card owner. This way, you can integrate physical and digital business cards to make networking easier for employees. 

QRCodeChimp’s Digital Business Card maker lets you generate QR code business cards. You can create a business card QR code, which redirects users to a digital business card page. You can also design and customize the business card page as per your needs.

The global digital business card market is projected to reach $242.3 million by 2027.

– Market Research Future

How does a digital business card work?

A digital business card helps employees share their contact. Users can access a digital business card on any smartphone, tablet, laptop, or desktop. 

Here’s how a digital business card works:

1. You generate digital business cards for your employees and print the QR codes on their business cards. 
2. Employees share their business cards with potential clients and consumers.
3. Consumers scan the QR code to reach an employee’s digital business card.
4. They get information of the employee and contact them.
5. Employees seamlessly share their contact details and grow their network. 

Recommended: Digital Business Card Statistics in 2023: Usage, Applications, Adoption, and Top Players

Key components of a digital business card

Though every digital business card is different, here are some details every digital business card should have:

• Full name and occupation/profession details
• A profile summary
• Contact details, including email, phone number, Fax, etc., and the full address
• The employee’s profile image and other necessary multimedia
• Links to social media profiles, especially LinkedIn and Twitter
• Web links, such as company URLs
• Other important text

QRCodeChimp provides complete control over the components of your digital business cards. You can add, delete, and move the components as you need. 

How can HR teams use digital business cards: Use cases and applications

Digital business cards have various applications in the corporate world. If you want to digitize employee ID cards, digital business cards have got you covered. 

Here’s how HR departments can use digital business cards to enhance HR efficiency and employee productivity. 

ID cards for new employees

HR teams need to print and assign ID cards to new employees. The average cost of printing an employee ID card is $20, and it could vary depending on the order size, design requirements, etc. 

Moreover, physical cards have drawbacks. There’s limited space and no real-time editing. Hence, organizations could struggle to generate the desired ROI from physical cards. 

HR teams can resolve this challenge by using digital business cards as employee ID cards. Instead of issuing clunky ID cards with a lot of text, you can offer modern, simplistic ID cards with QR codes printed on them.

Upon scanning the QR codes, users will get redirected to employees’ digital business cards. 

Networking tool for employees

Networking is essential for all employees, especially those who directly meet and connect with customers. They need to frequently share their contact details with various consumers. 

Business cards are the go-to way of sharing contact information, but they make the contact sharing and saving process tedious. Users need to manually enter an employee’s contact details, which is time-consuming and can lead to errors. This can even result in a lost networking opportunity. 

Digital business cards make the contact-saving process fast and hassle-free. Hence, employees can build more connections and grow their networks. 

Effective tool for marketing and sales teams

Sales and marketing teams need to connect with consumers to generate leads and conversions. The more leads they generate, the more sales they drive.

However, traditional business cards could slow down the networking process. They can also hinder the ability of sales and marketing teams to generate qualified leads. 

In fact, 88% of business cards handed out are tossed away within a week. That’s a massive loss of networking opportunities. 

Digital business cards are more actionable, and they can help sales and marketing reps generate more leads. They speed up the contact-saving process and help sales and marketing teams connect with more prospects. 

Store and maintain employee information

Maintaining employee data can be challenging, especially in large organizations. In fact, HR teams spend over 30% of their time on administrative tasks. 

HR departments can use digital business cards to save employee information, like their educational qualifications and previous experiences. 

As a result, you don’t have to save too much data in your employee database system. You can have a simple database containing an employee’s name or code and their digital business card URL.

To access an employee’s information, you just need to click on their digital business card URL. 

This way, HR teams can also save technology costs. When you generate digital business cards, the data is stored on the vendor’s server. Hence, you don’t have to worry about storage costs, security, and uptime. 

Benefits of digital business cards for HR teams

Digital business cards can create tangible value for the HR department and the entire organization. Here’s why HR teams should incorporate digital business cards in their strategy. 

Improve professionalism and corporate identity

HR teams must maintain and promote a solid and consistent corporate identity. It plays a vital role in attracting new employees and investors.

Furthermore, it goes a long way in attracting customers and building loyalty. Digital business cards enable employees to connect with clients in a professional manner.

They also enhance your corporate identity and differentiate your organization from its competitors. 

Enable seamless contact sharing

The most significant benefit of a digital business card is quick and hassle-free contact sharing. The drill remains the same for employees — they give their business cards to potential consumers. However, how the consumers engage with the cards changes dramatically. 

Instead of entering the employee’s name and phone number, they just need to scan the business card QR code. Upon scanning, they’ll reach the digital business card, where they can obtain the employee’s information and save their contact.

This speeds up the contact-saving process and minimizes the risk of errors. 

Generate more leads and sales

Digital business cards enable sales and marketing teams to build more connections and generate more leads. With digital business cards, reps can share their contact details in a flash and connect with more qualified prospects.

Edit employee information without reprinting

You can edit the information on digital business cards without changing the page URL or reprinting the QR code or business card. Hence, you can reduce printing costs and the environmental impact associated with it.

Share edit access for HR teams

When you create employee digital business cards with QRCodeChimp, your team can easily update their own cards. With QRCodeChimp’s “Share Edit Access” feature, employees have the ability to make real-time updates, fostering collaboration and ensuring that their information stays up-to-date.

Discontinue employee cards after they resign

Employees who resign may walk away without handing over their business cards. They could misuse it later, which could hurt your organization. 

When you generate digital business cards for employees and enable white labeling, the power is in your hands. You can disable digital business cards with a single click, eliminating the risk of misuse. 

Note: You can control employee digital business cards only if you use a white-labeled URL for the digital business card pages.

Track views on digital business cards

QRCodeChimp Digital business cards provide analytics, including key information like number of scans, location, etc. Keep an eye on the analytics to understand how your digital business cards are performing.

This analytics can help HR teams track the performance of their employees and make informed decisions. 

QRCodeChimp provides an advanced analytics dashboard. You can view the total scans, along with time-wise, location-wise, and device-wise analytics.

Best practices for using digital business cards for HR

There are numerous advantages of digital business cards for an organization. And if used correctly, they can increase employees’ performance and improve the organization’s bottom line.

However, digital business cards are new, and not many HR teams are familiar with their applications. 

Here are some best practices to achieve the best results with your digital business cards. 

Pick the right digital business card solution

The effectiveness and success of your digital business cards will largely depend on the solution you choose. Various digital business card solutions are available, and it’s essential to choose the right one as per your needs.

Here are the essential elements to look for in a digital business card solution:

• Ease of use
• Multiple information fields with customizable components
• Various templates and design options for the display page
• Customizable QR codes
• In-depth analytics
• Dynamic editing capabilities

QRCodeChimp is the leading digital business card solution worldwide. It allows you to create stunning, mobile-friendly digital business cards in a few easy steps. 

Prioritize mobile friendliness and user experience

Most people view digital business cards on their mobile phones. Hence, your digital business cards should be mobile-friendly. User-friendliness is equally important for digital business cards. 

People should be able to effortlessly access an employee’s information, save their details, and contact them. 

Use QR codes to increase traffic and engagement

Creating a well-designed, user-friendly digital business card is only half the work. It’s equally important to bring people to your digital business card.

QR codes are the best way to do that. Print business card QR codes on your employees’ business cards, and people can scan them to view their digital business cards.

Prioritize design and visual appeal

The design and appearance of a digital business card are crucial for capturing user interest. Choose the right mix of templates, colors, and multimedia elements to make your digital business card stand out.

Additionally, customize the design of the business card and vCard Plus QR code to boost engagement.

Share in-depth information and update it regularly

Employees should leverage digital business cards to share in-depth information, including contact details, images, and social links.

Providing all the important details will build trust and help consumers make quick buying decisions. Also, regularly update the employees’ details to ensure consumers get the latest information. 

Keep an eye on the analytics

The analytics dashboard provides detailed insights into the employees’ digital business cards. So, keep an eye on the analytics to determine how your employees are performing.

You can use these insights to calculate the ROI of your digital business cards and oversee employee performance. 

Use QRCodeChimp to make digital business cards at scale

Selecting the right digital business card solution is vital. If you’re looking for an easy and feature-rich solution, QRCodeChimp has your back.

QRCodeChimp is a QR code management system that helps you generate QR code business cards in bulk for your employees. 

With QRCodeChimp, you can:

• Create beautiful digital business cards that increase follow-ups and sales.
• Create stunning digital business card QR codes to increase traffic to your digital business cards.

Additionally, you get enterprise-grade features, like:

• Ease of use
• Extensive customization options with templates, colors, font styles, images, custom components, etc.
• Share in-depth information, including contact details, professional information, multimedia, social media links, etc.
• Decorate your digital business card QR codes for maximum scans
• Best-in-class analytics, with analytics export and sharing
• Folders, subaccounts, and other advanced management features
• Bulk uploading for generating multiple digital business cards at once

QRCodeChimp is an all-in-one solution for creating and managing digital business cards. It lets you create mobile-first, user-friendly digital business cards for your employees. You can use QRcodeChimp’s bulk upload feature to generate multiple digital business cards in one go.

Summing it up

Digital business cards are the future of networking. You can put your organization ahead of the competition by equipping your employees with digital business cards.

Employees can use digital business cards to share their contact details and build more connections. This results in more sales and revenue. 

QRCodeChimp lets you generate digital business cards in bulk and manage them from an advanced dashboard. So, Sign Up for QRCodeChimp and generate a digital business card for free.

Frequently Asked Questions